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Room Bookings

Calumet & Stong Colleges are responsible for booking the following rooms:

  1. Stong College Room 101 (MDR)
  2. Stong College Room 118
  3. Calumet College Room 214
  4. Stong College Room 201 (Sylvester’s)
  5. Stong College Room 309 (Steve Dranitsaris Room)

Please note that Calumet and Stong rooms are only available for clubs affiliated with the Faculty of Health, its colleges, and campus partners.
Here are some other options for booking space on campus:

  1. The Student Centre Corporation  (YUSC) provides meeting space for clubs that are SCLD-ratified. For more information, visit https://yusc.ca/ and click on Club Services
  2. Try to use the central TUUS room booking form: https://tuus.apps01.yorku.ca/machform_py/view.php?id=16918 
  3. If your group is small (e.g., less than 10 people), consider utilizing one of the many informal spaces at York, such as the Scott Library Collaboratory or the Winters College Dining Hall

Room booking requests can be made via the Centralized Room Booking Form.

(Student Clubs affiliated with the Faculty of Health and its colleges may use the CCSC Room Booking form for requests)

Please ensure that you have included enough prep time before and after your event for set-up, clean-up and organizing the tables and chairs.

If your event is cancelled, please contact our office immediately (ccscbook@yorku.ca).

Keys can be picked up from 208 Stong College.

  • Should your meeting or event be scheduled prior to 9:00 AM, you must obtain the room key the day before by 4:00 PM.
  • Room keys need to be signed out by your representation upon pick up and signed back in upon return by Office of the College Head staff.
  • The representative who signs out the key will need to leave their student identification card with the staff. Your ID card will be given back to you once you have returned the key.
  • Room keys are to be returned immediately after the event. If your event ends after regular business hours, we ask that you return the keys first thing the next morning.
  • Some rooms have lock boxes on the door knobs that carry that room’s keys. These can be unlocked by entering a code. Team Leaders and Work/Study students can obtain the code from the Student Success Coordinators.

Click Here to place Service Requests

  • If you require the room set up to be different than the default configuration, a Service Request will need to be made at your own expense to facilities and the room must be returned to its original state when your event is completed, which may require a separate Service Request.
  • It is the responsibility of the Event Coordinator(s) to ensure the room layout has been returned to its original state.
  • Please ensure that the space is returned back to its original state and tidied before you leave. Do not leave garbage/food behind in the room (on chairs, tables, or floor) and clean out the garbage bin before leaving, if used.
  • If you require additional garbage bags, please make arrangements by contacting Facilities at extension 22401.
  • The Event Coordinator is responsible with providing catering through the list of vendors approved by York University.
  • Catering orders need to be placed by the Event Coordinator(s) at their own expense.

List of On-Campus Caterers

None of the spaces in Calumet College and Stong College are outfitted with A/V equipment. A separate ITC Request will need to be made to order any equipment you might need for your event.

Steps to Order A/V Equipment:

  1. Receive event permit from Temporary Use of University Space (TUUS).
  2. Forward permit with your request for equipment via email to ithelp@yorku.ca.
  3. Equipment must be ordered 7 days in advance of event.

Issues with A/V equipment on the day of your event should be directed to ITC at ext. 55065.

If you experience any difficulties with the meeting room or key on the day of your event, please see the Receptionist in the Student Success Office, 208 Stong College or call 416-736-5132.

A room with a grey carpet and light-brown walls. Grey tables are organized around the room along with chairs and couches.

Calumet College 214

Committee Meeting Room

Seats: 23
Configuration: Committee Meeting
Seat Type: Committee tables, chairs, 6 couches, 8 lounge chairs

A room with grey carpets and dark-brown walls. Light-brown tables are organized around the room along with grey chairs.

Stong College 101

MDR

Seats: 64
Configuration: Workshop-Style
Seat Type: Tables and chairs

Stong College 118

Committee Meeting Room

Seats: 12 (+20 without desk)
Configuration: Committee Meeting
Seat Type: Tables and chairs

A room with a grey carpet and dark-brown walls. Beige tables are organized around the room along with green chairs and green couches.

Stong College 201

Sylvester’s

Seats: 18 (+17 additional)
Configuration: Workshop-Style
Seat Type: Tables, chairs, couches, and lounge chairs

A room with grey floors and white walls. A long table is in the centre of the room with black chairs around it.

Stong College 309

Steve Dranitsaris Room

Seats: 12-15
Configuration: Committee Meeting
Seat Type: Table and chairs