Staff Updates

York University’s open response to recent correspondence

Over the past weeks, the University administration has received a wide variety of correspondence from across our diverse community, including this open letter from the Palestine solidarity working group of CUPE 3903 rank and file members, and other messages, representing many different views. It bears repeating that York will continue to support freedom of expression and the principles of academic freedom. Universities are vital institutions […]

2023 December Month-End Timetable

The University Services Centre (USC) and Finance have created an updated 2023 December month-end timetable (PDF), outlining the deadline for submitting documents to endure December processing. It is strongly encouraged that the community submits all documents and requests in advance of the deadlines.

2021-2022 Year-End Process

The Office of the Comptroller will be holding a year-end seminar via Zoom conferencing on the following dates:  Thursday, March 24, 2022 from 2:00 to 3:30 Wednesday, March 30, 2022 from 2:00 to 3:30 It is highly desirable that you attend this seminar if you are involved with year-end processes in your area. Issues such […]

New Changes to the Signing Authority Register (SAR)

As part of the Service Excellence Program’s (SEP) ongoing efforts to simplify purchasing and payments at York, new changes to the Signing Authority Register (SAR) have been made. These changes will enable easier and faster purchasing by reducing the amount of effort and time required to secure approvals for the procurement of goods and services. […]

Fully Digitizing Expense Claims at York

Effective Monday, Oct. 4, 2021, employees must submit expense claims via SAP Concur (York University’s digital expense reimbursement claim software). Why the change? SAP Concur offers a number of benefits over paper-based forms. The figure below outlines the case for change. Figure 1 | Case for change Concur is faster. Concur claims are about five […]

Concur Expense Claim Improvements

As part of the Service Excellence Program (SEP), the Finance Department and University Services Centre (USC) have made improvements in Concur to enable simpler and faster claim preparation. Key improvements include: Renamed and reordered system fields to reduce confusion for claimants. A new quick tip page available on the Finance website and the Concur landing […]

Standardizing Concur Workflow

The Service Excellence Program (SEP) is helping York achieve its vision for service excellence across the University, by implementing operational and service delivery improvement initiatives across all non-academic services. A simplified expense claim workflow will benefit the York community The Finance Department, supported by the SEP, recently conducted a review of current practices for processing […]

Financial Reporting for Research Grant Year End

If you are a Researcher or an Administrator of a CIHR, SSHRC, Canada Research Chair (CRC) or NSERC Grant, this March 31, 2021 year end memorandum (PDF) contains important information pertaining to: Grant Installments for the 2021/2022 year New research awards Narrative/progress reports Institutional advances Key Contact for post award administration Key Dates to Remember […]

New Approach to Processing Expense Claims

The Service Excellence Program is helping York implement a vision of service excellence across the University, by identifying, facilitating, and implementing operational improvements and service delivery improvement initiatives across all non-academic services. This is a recent successful initiative. New Approach Significantly Reduces Expense Claims Processing Time The Finance Department supported by the Service Excellence Program […]

Changes to the Review & Approval Process for Expense Claims

As part of the Service Transformation initiative, the Finance department is making changes to the review and approval process for expense reimbursements. Beginning September 1, 2020 expense claims less than $1,000 will no longer go through a full pre-payment review by central Finance. Using the new risk-based approach, a limited number of expense claims less […]