An honorarium is a payment made in recognition of voluntary participation in a program or activity to individuals who are not employees of York University ( e.g. guest lecturer). Submitting Honorarium Documents for ProcessingHonorariums are paid via Payroll. There are two available forms for honorarium found on YU Link's Forms and Documents section: ETF Honorarium Payment Form […]
York University often reimburses travel expenses incurred by external individuals (including visitors and guest of the University and exclude contract faculty, students and vendors) who conduct research or other business on its behalf. Faculty and staff can prepare claims for external individuals in Concur. Benefits principal investigators and department chairs can approve expense claims remotely, […]
Reimbursement of expenses will be automatically deposited into the same bank account as your pay. This change eliminates the separate manual form, thus reducing administrative effort and resulting in simpler and faster expense reimbursements. Updating banking information for payroll deposits and expense reimbursements can be done through HR-Self Serve. This change affords employees the convenience […]
York reimburses its employees for reasonable expenses incurred while on University business. Expenses will be allowed when incurred in accordance with the prescribed Hospitality policy and procedure and/or the Reimbursement of Expenses policy and procedure and are subject to audit. Any deviation from policy requires advance approval from a dean, assistant vice-president, or higher and shall be supported by a written, detailed justification. […]
The general principle is that accommodation and related meals will be reimbursed for the day before the conference begins extending to the night that the conference ends for accommodation, and to the day of departure for meals. For example: The conference extends from Monday to Wednesday, inclusive. Allowable reimbursement Costs for accommodation will normally be […]
University employees who arrange travel for visitors and students traveling on University business have the option to book air travel for pre-approved visitors and students directly with FCM Travel Solutions (FCM). Benefits for Booking Air Travel through FCM airfare paid directly by the University, reducing out of pock travel cost and inconvenience to the visitor […]
While traveling on University business, flight cancellation insurance is an allowable expense. When renting an automobile for less than 30 days on University business, the SOP - Renting Vehicles on York University Business (PDF) should be followed to protect University staff and faculty from incurring an uninsured loss. For rentals that extend beyond 30 days, contact Risk […]
VIA Rail Canada offers discount fares to York University travellers through the Canadian Association of University Business Officers (CAUBO) agreement. Visit the Pan University Vendors of Record web page referencing Train travel for discount rates and code.
Meals Meal charges incurred while on University business are reimbursable up to the maximum rates set out in the Expense Reimbursement Guidelines (PDF). When meal charges exceed the maximum meal rate the following must be attached to the claim for reimbursement: Meals provided through other means (e.g. meals provided with the cost of a conference) are […]