Alternate Test/Exam Scheduling is open to accommodate students to write tests and exams for classes that are being held fully in-person.
Courses that are delivered remotely or a blend of in-person and remote with testing being delivered through an online format will be accommodated by your course instructors. Please request your Letter of Accommodations as soon as possible to ensure your instructor has the necessary information to make all adjustments in the online format.
Deadlines for submissions of requests for the Summer 2024 academic session.
There is a 2-week deadline for submitting requests to write in-person tests and exams with Alternate Test/Exam Scheduling.There is a 2-week deadline for submitting accommodation requests to write in-person tests and exams in the Alternate Exam Centre.
For example:
| Term | Date of Test | Last Day to Submit Request |
|---|---|---|
| SE | Monday, May 6 – Tuesday, August 6 | 2 weeks before test date |
| S1 | Monday, May 6 – Monday, June 17 | 2 weeks before test date |
| SU | Tuesday, May 21 – Tuesday, August 13 | 2 weeks before test date |
| S2 | Tuesday, July 2 – Tuesday, August 13 | 2 weeks before test date |
| S1 | Wednesday, June 19 – Friday, June 21 (Official June Exams) | No later than Monday, June 3 |
| SE | Thursday, August 8 – Thursday, August 15 (Official August Exams) | No later than Tuesday, July 23 |
| SU & S2 | Friday, August 16 – Friday, August 23 (Official August Exams) | No later than Tuesday, July 30 |
During the first two weeks of the term (May 6 – May 21) there is a grace period where requests can be submitted with less than 2 weeks notice.
If you are a graduate student and need to request accommodations for any test/exam date that falls outside of the dates listed above, please contact our office using the “Ask A Question” link.
You can submit all of your accommodation requests at the beginning of the term when you receive the syllabus for your course(s).
If you need an exam or test accommodation, you will need to follow these steps to request an alternate exam:
- Register with Accessibility Services.
- Check your course outlines for exam and test dates.
- Discuss your academic accommodation needs with your course instructors.
- Submit all requests for accommodations at least three (3) weeks in advance of the scheduled dates using the online request form.
- Review your request history before logging off to ensure accuracy of all test details.
- Check your alternate exam or test booking information online one (1) week prior to the scheduled date. Report any discrepancies to the Alternate Exams Coordinator immediately by emailing alternateexams@glendon.yorku.ca.
- Changes might occur after a booking has been posted online. Please ensure you check online regularly for updates.
To reschedule an exam or test for students currently registered with Counselling & Disability Services, follow these steps.
- Contactyour course instructor for permission to reschedule the exam or test. Please note that permission to reschedule is at the discretion of the course instructor and is not guaranteed. Scheduling is dependent on space availability. If you have been corresponding with your course instructor by e-mail and have confirmation of their approval to reschedule, you may upload, attach or send a copy of the e-mail as an electronic signature from the course instructor.
- If permission is granted by your instructor, complete and submit a signed Alternate Exam/Test Rescheduling Request Form at least five (5) business days in advance of the rescheduled exam/test date.
- Review the Policies and Procedures for writing your rescheduled exam/test.
* Please use Microsoft Internet Explorer, Google Chrome, Apple Safari or Adobe Acrobat to fill out the online form in your browser or save it and open with Adobe Acrobat.
Note: If you are requesting to reschedule an exam/test as a religious accommodation, ensure that you check the box located on the top of the form. Information regarding religious observance policy and accommodation can be found in the York Courses Website.
If you are submitting a request to write an exam or test on a date that falls after the Faculty deadlines for submission of deferred final grades, you must petition for deferred standing through your home Faculty. In this circumstance,submit an Alternate Exam/Test Rescheduling Request Form only if your petition is granted.
Instructions for Cancelling a Request or Booking
Cancelling your scheduled test or exams ensures that we continue to provide services to other students who may require accommodations. Students are expected to cancel exams or tests no later than 24 hours before the start time.
Requests or bookings are cancelled online. To cancel a request or booking you will be required to:
- Choose the link “View the history of requests” for the appropriate course.
- Click on the “Cancel Request” button for the appropriate request date.
- A “Confirmation Required” box will appear with the question “Cancel request are you sure?” Click “Yes” or “No” as appropriate.
You have now correctly cancelled a request, or if there has been a room scheduled at the Alternate Exam Centre for this request, your booking has now been cancelled. Cancelling directly on our website allows 24/7 access with the exact date and time of the cancellation.