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Faculty of Graduate Studies (FGS) Faculty of Graduate Studies

Important Dates

Graduate studies at York consists of three academic terms: Fall term, Winter term, and Summer term.

2024–2025 Academic Year

Types of Dates and Monthly Reminders for the Semester
SEPTEMBER
Date		Reminder
2Labour Day
4Fall term (FA24 and Fall/Winter Y24–25) start.
OCTOBER   
Date 		Reminder      
12-18Fall Reading Week (no classes, University open).
14Thanksgiving Day (University closed).
DECEMBER   
Date 		Reminder
3Fall term [FA24] classes end.
4Fall Study Day (no classes; University open).
Dec 5 – 20Fall [FA24] Examinations. Check with your Course Director.
Dec 24 – Jan 1Winter Break—University closed
SEPTEMBER   
Date		Reminder
18Last date to add a course without permission of instructor for Fall [FA24] and Fall/Winter [Y24–25] term courses.
OCTOBER         
Date      

Reminder
2Last date to add a course with permission of instructor for Fall [FA24] term courses (via Course Transaction Form).
16Last date to add a course with permission of instructor for Fall/Winter [Y24–25] courses (via Course Transaction Form).
TBDFall 2024 Convocation.
22Online registration for Fall [FA24] term ends. Manual Registration Form required after this date.
Online course withdrawal ends. Course Transaction form required after this date.
NOVEMBER   
Date

Reminder
8Drop Deadline: Deadline to drop course(s) without receiving a grade (via manual form), Fall [FA24] term. Courses dropped after this date (via petition), will be reflected with a W grade.
30Deadline for Graduate students to apply to graduate in February 2025.
DECEMBER   
Date

Reminder
15Students who did not register for Fall term [FA24] will be withdrawn from the program for failure to maintain continuous registration unless a Leave of Absence was approved.
20Deadline to register for Winter term [WI25].
21$200 Late registration fee for Winter term [W25] will be applied.
Useful Links
Sessional Datesregistrar.yorku.ca/enrol/dates
Application to graduate deadlinesyorku.ca/gradstudies/students/current-students/registration-enrolment/apply-to-graduate/
Convocation ceremony datesyorku.ca/convocation/ceremonies/
SEPTEMBER
10Deadline for payment of fees, Fall term [FA24].
30Refund—100% refund date for Fall [FA24] term.
OCTOBER
15Refund—80% refund date for Fall [FA24] term.
31Refund—40% refund date for Fall [FA24] term.

Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session. For international students requesting a status change.
NOVEMBER
18Recommended date to apply for Winter-only OSAP and submit supporting documents. 
DECEMBER
21$200 Late registration fee for Winter term [WI25] will be applied.
Useful Links
Refund Deadlinesfs.yorku.ca/refunds/tables
Summer OSAP Deadlineosap.yorku.ca/how-to-apply-for-osap-aid-for-the-summer-session
Fall/Winter OSAP Deadlineosap.yorku.ca/osap-important-dates
NOVEMBER
1Deadline for Students to submit Research Proposals for Ethics to program office for approval to commence in January 2025.
4Deadline for submission of Ethics Proposals requiring ORE approval for MRP Research using human subjects to the Faculty of Graduate Studies.
6Deadline for Graduate Programs to submit Research Proposals for Ethics to FGS for approval to commence in January 2025.
8Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for February 2025 convocation.
15Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master’s students expected to fulfill all degree requirements for February 2025 convocation.
DECEMBER
6Last day to hold Master’s/Doctoral defence exams in the Fall [FA24] term (for Fall term completion). Exams held after this date will be coded for Winter term [WI25].
16Deadline to upload Electronic Thesis and Dissertation for FA24 completion and February 2025 degree conferral.
NOVEMBER
15Recommended deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Winter [WI25] term (processing before W25 guaranteed).
DECEMBER
31Final deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Winter [WI25] term (processing before W25 not guaranteed).
SEPTEMBER
15Administrative Deadline – Deadline for graduate programs to submit summer term grades to the Registrar’s Office.
20Adminstrative Deadline  – Deadline for graduate program to submit degree audit for October Convocation. 
OCTOBER
15Administrative Deadline—All summer [SU24] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.

Types of Dates and Monthly Reminders for the Semester
JANUARY   
Date		Reminder
2University Open
6Winter [WI25] term classes begin.
FEBRUARY   
Date		Reminder
15 — 21Winter Reading Week (no classes, University open).
17Family Day—University closed.
APRIL   
Date		Reminder
7Winter Study Day.
18Good Friday—University closed.
8 — 25Fall/Winter [Y24-25 and Winter [WI25] examinations. Check with your Course Director.
JANUARY Reminder
20Last date to add a course without permission of instructor for Winter [WI25] courses.
27Online Registration ends for Winter [WI25] term. Manual Registration and/or Course Transaction Forms required after this date.
31Last date to add a course with permission of instructor for Winter [WI25] term courses (via Course Transaction Form).
FEBRUARY Reminder
7Deadline to drop course(s) without receiving a grade for Fall/Winter [Y24–25] term courses. Courses dropped after this date, via petition, will be given a W grade.
MARCH Reminder
14Deadline to drop a course without receiving a grade for Winter [WI25] term courses. Courses dropped after this date (via petition) will be reflected with a W grade.
April Reminder
1Summer [SU25] term registration and enrolment online access begins.
4Fall/Winter [Y24–25] and Winter [WI25] term classes end.
30All degree requirements, including final grades, must be met by April 30, 2025 to convocate in June 2025.
30Deadline for Graduate Students to apply to graduate for Spring 2025 Convocation.
Useful Links
Sessional Datesregistrar.yorku.ca/enrol/dates
Application to graduate deadlinesyorku.ca/gradstudies/students/current-students/registration-enrolment/apply-to-graduate/
Convocation ceremony datesyorku.ca/convocation/ceremonies/
JANUARY
10Deadline for payment of fees, Winter [WI25] term.
31Deadline for reassessment at the domestic tuition rate for the current Fall/Winter session. For international students requesting a status change.

Refund—100% refund, Winter [WI25] term.
FEBRUARY
15Refund—80% refund for Winter [WI25] term.
28Refund—40% refund for Winter [WI25] term.
Useful Links
Refund Deadlinesfs.yorku.ca/refunds/tables
Summer OSAP Deadlineosap.yorku.ca/how-to-apply-for-osap-aid-for-the-summer-session
Fall/Winter OSAP Deadlineosap.yorku.ca/osap-important-dates
MARCH
11Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Doctoral students expected to fulfill all degree requirements for June 2025 convocation.
18Deadline for the Faculty of Graduate Studies to receive recommendations for Oral examination from Graduate Programs for Master’s students expected to fulfill all degree requirements for June 2025 convocation.
APRIL
18Deadline to hold Master’s/Doctoral defence exams in the Winter [WI25] term to fulfill part of the requirements in order to graduate for June 2025 convocation.
25Deadline to upload Electronic Thesis and Dissertation for Winter [WI25] term in order to graduate and be eligible for June 2025 convocation ceremony.
MARCH
15Recommended deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Summer [SU25] term (processing before SU25 guaranteed).
APRIL
30Final deadline to submit Academic Petition (e.g. leave of absence, change to part-time/full-time status, extension of program time limits, reinstatement) for Summer [SU25] term (processing before S25 not guaranteed).
JANUARY
15Administrative Deadline—Deadline for graduate programs to submit Fall [FA24] term grades to the Registrar’s Office.
20Administrative -Deadline – Deadline for Graduate programs to submit degree audit to Registrar’s office before February convocation. 
FEBRUARY
15Administrative Deadline—All Fall [FA24] term courses with blank and incomplete grades converted to F grade unless an approved course extension has been granted.