For students living in residence at the Glendon Campus, please visit Glendon Housing Services to access residence forms.
Keele Undergraduate Forms
Application Cancellation
If a student wishes to cancel their application, they must do so in writing by submitting the Application Cancellation Form.
*Every residence application MUST be accompanied by the $250 application fee. Students who cancel their application prior to receiving a housing offer will receive a $150 refund.
For students wishing to cancel their application at our Glendon campus, please complete the Glendon Residence Application form.
Early Withdrawal
If a student would like to withdraw from their contract early, please submit the Early Withdrawal from.
Inventory and Room Condition Report
The inventory and room condition report must be filled out within 72-hours after your move-in day. The report will appear in your Housing Services portal within 24-hours of move-in.
Maintenance Request
Maintenance/pest concerns must be reported to Housing & Conference Services promptly. By submitting this form, the resident gives permission to Housing & Conference Services staff personnel or authorized contractors to enter their unit to conduct the required repairs/service. Work orders will be addressed in priority order.
For emergency maintenance issues, such as flooding, overflowing toilets or leaks, please do not fill out this form.
If this is an emergency during Housing office hours, report it to your Housing Complex Office (416-736-5152) immediately. If this is an emergency outside of Housing office hours, please contact your Don-on-Duty.
For Phone, Internet (ResNet) and Cable TV Repairs and Services, please contact:
InRes Residence Services
William Small Centre
Tel: 416-736-5611 ext. 55611
Email: inres@yorku.ca
Lost/Broken Key Request
This form is to request a replacement set of keys if you have lost them or if your keycard is broken/not working. Keys will be replaced during regular business hours.
Emergency lockout requests outside of office hours should be submitted to Security Services at 416-650-8000 or Residence Life.
Charges may apply for lost keys, which will be posted to the resident’s student account.
Residence Transfer Request
Considering moving to another room/unit due to any circumstance? Residents may apply to be on the Transfer Waitlist by submitting this form. As Undergraduate Residences are consistently full throughout the year, transfer approvals are not guaranteed. Upon approval, a $125 Fee will be assessed on the resident’s Student Account.
York Apartments Forms
Intercom Registration Request
Assiniboine and Atkinson residents can grant their guests building entry though their mobile phones using the intercom system. To register, please complete and submit the Intercom Registration Form.
Resident Concern
Residents who wish to report a concern or issue (noise, smoking, garbage, or resident conduct) they are experiencing can do so by filling a Resident Concern Form with as many details included as possible.
York Apartment Inventory List
The York Apartments Inventory List needs to be completed and submitted within 72 hours of your move-in day. It will be live on the Housing & Conference Services portal within 24 hours of your move-in.
Maintenance Request
If something in your unit or building requires attention, please submit an online Maintenance Request Form.
We will respond during our regular hours of operation, 9:00am to 4:00pm, Monday to Friday. Please note the offices are open 9:00am to 3:00pm on Friday’s during the summer months, excluding statutory holidays. Please note, we are closed on all University holidays. Maintenance requests will be addressed based on priority and urgency of the repair.
EMERGENCY REPAIRS: If this is an after-hours or weekend repair request that is considered an emergency, please contact Security Services at 416-650-8000. Emergency repairs include major floods, broken windows or doors, loss of heating or cooling, loss of water (hot or cold) or other major repairs that cause immediate risk to tenants or property.
Lost/Broken Key Request
This form is to request a replacement set of keys if you have lost them or if your keycard is broken/not working. Keys will be replaced during regular business hours.
Emergency lockout requests outside of office hours should be submitted to Security Services at 416-650-8000 or Residence Life in Undergraduate Housing.
Please note that only the leaseholder can submit the Lost/Broken Key Request Form. Registered sharers or guests are not permitted to submit a Lost/Broken Key Request Form for lost keys on the leaseholder’s behalf. Registered sharers ARE permitted to submit a Lost/Broken Key Request Form for broken keycards.
Charges may apply for lost keys, which will be posted to the leaseholder’s student account.
Application to Re-Assign Unit to A Sharer Form
Residents who wish to apply to re-assign their current apartment to a qualified registered sharer may apply using this form. Please print, sign and submit the form via email to apstatus@yorku.ca. Upon approval, a $125 Fee will be assessed on the leaseholder’s Student Account.
Apartment Transfer Request Form
Considering moving to another apartment due to any circumstance? Residents may apply to be on the Transfer Waitlist by submitting this form. As York Apartments are consistently full throughout the year, transfer approvals are not guaranteed. Availability is pending and the wait periods may be longer than anticipated. Upon approval, a $125 Fee will be assessed on the leaseholder’s Student Account.
Application to Sublease Form
During the Summer months (May-August) when residents are not attending classes, they may apply to temporarily vacate their unit and sublease to another qualified York University student. *Once approved, the resident still assumes full responsibility of the unit during the sublease period. Please print, sign and submit the form via email to apstatus@yorku.ca. Upon approval, a $100 Fee will be assessed on the leaseholder’s Student Account.
Residence Reference Request Form
Residents considering moving to off-campus accommodations can request for a reference letter to be submitted to their prospective landlords. By completing this form, you are permitting Housing & Conference Services to release information pertaining to your tenancy at York University including (but not limited to) residence concern history. Note that Housing & Conference Service is unable to speak to payment history as rent fees are posted to student accounts.
N11 Agreement to Terminate Tenancy Form
Please follow the Instructions to Fill out the N11 Form to make sure the Form sends properly.
When planning to move out, residents must provide Housing & Conference Services with a written notice. The N11 Agreement to Terminate Tenancy Form contains specific guidelines on how and when residents should notify Housing & Conference Services of their intention to vacate. Please print, sign and submit the form via email to apstatus@yorku.ca.
Use this form to request an elevator for move-in or move-out. Please submit this form no later than 48 hours prior to move-in/out.