Current Keele Undergraduate Moving Information | Housing & Conference Services

Welcome!
Move-in Information
Move-out Information
Residence Handbook & Resources

Welcome to Residence at Keele Campus

Welcome to York University's Moving Information Hub! This is your go-to resource for everything you need to know about transitioning in and out of campus housing. Whether you're preparing to move-in or getting ready to move-out, we provide all the essential details and guidelines to make your experience smooth and hassle-free.

You can also connect with Housing & Conference Services, Residence Life, and your peers by liking YorkU Undergraduate Residence on Facebook, following us on Instagram, and by joining the Undergraduate Residence Facebook group.

This page is accurate for the winter 2024 semester. Move-in information for fall 2024 will be posted in July 2024.

Things To Do Before Moving In

Moving In

Students who have a confirmed room booking for the 2024 winter term will receive an email from Housing & Conference Services including your room assignment. This email will be sent late in fall 2023 semester. Please ensure you have added undergradres@yorku.ca as a recognized sender.

For your safety and security, it's crucial to bring a valid government-issued photo ID or YU-card with you on move-in day. To protect your privacy, we can only issue keys directly to you, not to parents, relatives, friends, or representatives.

You are welcome to have two (2) guests assist you with move-in. We kindly ask that only the student checking in visit the key pick-up location.

Late arrivals: If you don’t check into your room by the first day of classes and haven’t notified Housing & Conference Services by email, you will lose your room reservation and incur a no-show fee of $500.00 charged to your student account.

Residence linens: Make your space feel like home with stylish bedroom, bathroom, and kitchen items at student-friendly prices. Enjoy free shipping and delivery straight to your residence by ordering online at Residence Linens. Order by August 13 to ensure delivery by move-in day.

Coldex fridge rentals: Enjoy the convenience of having your own fridge in residence! Coldex will deliver your fridge before you move in and pick it up after you leave. Order your fridge rental online at Coldex. Note: Community fridges have limited space in traditional-style residences, so it's strongly recommended to bring or rent a mini fridge.

Contents insurance: We strongly recommend purchasing contents insurance for your personal belongings before moving in. The University is not responsible for any personal items lost or damaged in residence due to theft, fire, floods, or other incidents beyond our control.

Sign up for Canada Post Flex Delivery: Pick up your packages at your convenience! Residents are highly encouraged to sign up for Canada Post Flex Delivery. This service allows packages from any provider that ships to a PO box (including Amazon) to be picked up at the Canada Post outlet at York Lanes on campus.

Upon signing up, Canada Post will give you a unique delivery address to use instead of your residence address. Packages will be sent to the Canada Post outlet of your choice. When selecting your Flex Delivery location, search for Postal Code M3J 1P3 and choose “YORK UNIVERSITY BOOKSTORE 4700 KEELE ST NORTH YORK ON.” To sign up or learn more, visit the Canada Post Flex Delivery website.

We can't wait to welcome you to our community and help make your transition as smooth as possible!

Make sure to follow the directional signs throughout your journey!

Arriving to campus: When you arrive, please head to your designated Key Pick-Up Location. To help guide you, we offer both an interactive campus map and a move-in specific map. Only the student checking in should visit the key pick-up location. Please have your YU-card or government-issued photo ID ready for verification. Once confirmed, you'll receive your welcome package containing your residence access card and room keys.

Key pick-up locations:

Residence	Key Pick-Up Locations OTHER DAYS OUTSIDE OF AUGUST 26**
Atkinson Suites and Tatham Hall	Housing Services Office 108 McLaughlin College 8:30 a.m. - 4:30 p.m.
Founders Residence	Housing Services Office 108 McLaughlin College 8:30 a.m. - 4:30 p.m.
Vanier Residence	Housing Services Office 108 McLaughlin College 8:30 a.m. - 4:30 p.m.
Winters Residence	Housing Services Office 108 McLaughlin College 8:30 a.m. - 4:30 p.m.
Pond Residence	Housing Services Office 101 Bethune College 8:30 a.m. - 4:30 p.m.
Bethune, Calumet, & Stong Residence	Housing Services Office 101 Bethune College 8:30 a.m. - 4:30 p.m.

** Monday to Friday, excluding the statutory holidays and school holidays.

Arriving at your residence: When you arrive at your residence, please note that parking near the buildings will be limited to allow for quick unloading. You'll need to unload your belongings promptly and then move your vehicle to a nearby parking lot. You can have up to two helpers with you during move-in, but any additional guests should wait outside the residence. Don’t forget to contact Parking Services for a short-term move-in pass to use during this period.

After hours arrivals: If you’re arriving after 4:30 p.m., no worries! Just shoot us an email at undergradres@yorku.ca at least 48 hours before your arrival, and we’ll provide you with instructions for after-hours move-in. Please keep in mind that we can’t accommodate move-ins past midnight.

Important documents to review and submit:

Electronic lock operating instructions: These instructions are crucial for maintaining a safe environment in residence and managing your keys and room locks responsibly. You'll need to acknowledge this agreement when you receive your keys. View electronic lock operating instructions.
Undergraduate residence room inventory and condition report: Within 72 hours of moving in, please complete and submit this report. It's essential to accurately document the condition of your room or unit, including any existing damages. This report will guide our inspection upon move-out and could impact any potential charges. Complete room inventory and condition report.

These forms will be available for you on move-in day.

Move-in Schedule

Winter 2024: Move-in day for winter 2024 semester will be Friday, Jan. 5, 2024.

Commonly Asked Questions

Check out our FAQs for move-in details and to learn more about our rooms and building features.

Learn more about our Residence Life team.

Not Sure What to Bring?

Storage in residence is limited, so we recommend bringing just the essentials. To make things easier, we've put together some handy lists for you!

Traditional-style residence must-haves

Suite-style residence must-haves

For information about what is already provided in your room please visit the residence buildings and gallery page on the Housing Services website.

Moving Out

As per the 2023-2024 undergraduate residence occupancy agreement, students are required to move out of residence 24 hours after their final class/exam or on Friday, April 26, 2024 at 12:00 p.m., whichever is earlier. Please read the following information carefully to ensure a smooth move-out.

It is important to leave your room and common areas in clean, damage-free, and furnished condition. Housing staff will conduct move-out inspections using the information from the room inventory and condition report that students completed upon move-in. Charges may be assessed for any cleaning, missing items or damages that were not reported at move-in.

Any personal items left in residence rooms will be considered abandoned and will be disposed of. Residents may also be charged removal costs if applicable.

If you're planning to return next year and need storage for your personal items, we recommend arranging with off-campus storage vendors.

Any applicable cleaning, damage, unreturned/lost keys, and late move-out charges will be assessed on your student account. We encourage you to check for any outstanding balances following the move-out period and to make payments to avoid financial blocks that will prevent future enrolment, return to residence for the following term and/or graduation.

Prepare your room/suite for the move-out inspection by following the items below.

Dispose of all garbage and recycling material, including food stored in fridges, freezers and cupboards.
Empty garbage and recycling bins in room.
Where possible, vacuum/sweep the room/suite.
Return all residence furnishing to its original setting.
Check all drawers and closets and remove all personal belongings.
Remove any posters, artwork and tape/hooks from all surfaces in room/suite including doors.
Clean bathrooms (for residents living in suites): tub, showers, toilet, and sinks.
Clean the kitchen (for residents living in suites): sink, countertops, stove/cook top and cupboards.
Close and lock all windows, as well as the room/suite door.
Turn off radiator and lights.
Empty mailbox before returning the keys.

After you move out, Housing & Conference Services will stop accepting mail and packages on your behalf, so please make sure to empty your mailbox before leaving. Any mail for former residents will be held at York Mailing Services for around 2 weeks before being returned to the sender. Since Canada Post doesn’t recognize change of address from universities, residence mail cannot be redirected. For any questions, feel free to reach out to York mailing services at 416-736-5572.

Vacating residents must also:

Notify correspondents about their change of address. This includes agencies (e.g. for income tax returns, GST cheques...) and York University departments.
Change their home/mailing address on student records by contacting the Registrar’s Office.
If moving to York Apartments (Assiniboine, Atkinson, Passy), promptly notify senders of the new address. *York apartments mail is serviced externally by Canada Post and mail from undergraduate residence will not be redirected by the York mailing service.

Please return all keys and key cards (issued upon move-in) to your housing services office drop box. Please do not deposit loose keys or keycards. Instead, place all keys and the key card together in a sealed envelope labeled with your name and room number and then deposit them into the drop box at your housing services office. Please do not leave your keys in your room or ask friends or residence dons to return them for you, as delays caused by these actions may result in charges.

HOUSING OFFICES
For Atkinson, Founders, Vanier, Tatham, Winters (complex 1)
108 McLaughlin College

For Bethune, Calumet, Pond, Stong (complex 2)
101 Bethune College

Repair Charges	Fee
Carpet stains/holes	$200.00+
Paintings/holes (per wall)	$25.00+
Mattress	$125.00+
Sofa	$150.00+
Chair (each)	$130.00+
Table (each)	$180.00+
Disposal of garbage & personal belongings	$50.00+
Cleaning charges	$50.00+
Garbage disposal charges	$50.00+

*Each room/suite will be inspected upon move-out. Damage/cleaning charges (if applicable) are posted on the vacating resident's student account.

An improper move-out fee of $100 will be charged for keys or keycards that are not returned on the day of move-out.

Move-out extension application

If you have special circumstances and need to stay after your last exam, please complete the late move-out request form by May 10, 2024. Requests for move-out extensions will not be accepted after May 31, 2024. To access the form, sign in using your PPY username without "my." (e.g., use smith123@yorku.ca instead of smith123@my.yorku.ca).

Please note:

If you wish to remain in residence during the summer months, applications for on-campus summer residence are currently being accepted. Please visit the 2024 summer residence page for more information.
Residents with a history of infractions against residence policies may be denied an extension.
Residents that are granted extension permission and violate community standards will revoke their rights to stay and will be asked to vacate immediately.

During house meetings closer to the move-out period, residence dons will review important move-out information and perform periodic checks to ensure residents follow their obligations as per their residence occupancy agreement. Residents who fail to move out on time will be asked to leave residence and may be assessed a $100 improper move-out fee. All residence keys will expire on May 27, 2024 at noon unless the student was approved for an extension.

Exam period policies

Extended quiet hours for exams will start on April 9, 2024 at 8:00 a.m. Please be considerate of your fellow residents and help maintain a study-friendly environment. If you encounter noise disturbances, please contact the don on duty.

Moving into summer residence and York apartments

Residents moving to summer residence or York apartments will be contacted by Housing & Conference Services about their specific moving date and procedures.

Returning to undergraduate residence next fall

Residents planning to return for the following fall/winter term should submit their housing applications as early as possible to increase their chances of getting a space. Application for the next term launches early February each year. Visit apply for residence for more information.

Undergraduate Residence Handbook

When you sign your residence occupancy agreement, you agree to follow the residence community standards, policies, procedures and all regulations outlined in the residence handbook. This comprehensive guide includes important details on safety protocols, maintenance requests and more. It's essential that you familiarize yourself with its contents.

Resident handbook

Residence occupancy agreement