Peer Enrolment Assistants
Program: Student Academic Advising Services
Unit / Department: Advising
Job Type: Peer Leader Roles
Eligibility: You must be eligible for work-study or international work-study to work within the Faculty of LA&PS. Please review the eligibility requirements for domestic students and international students to verify your status.
Number of Positions Available: 9
Type of Position: Paid
Rate of Pay: $15.00 per hour
Employment Term: May 2022-August 2022
Hours of Work: SU 34.5 hours per week
Job Description:
York’s Work/Study Program provides eligible York University undergraduate students with on-campus job opportunities. Work/Study student employees provide support in clerical, administrative and technical capacities while developing valuable, relevant skills and work experience for the workplace. The Work/Study Program provides student employees with experiential on-the-job training and mentorship under the guidance of permanent staff members.
As part of your Work/Study experience, you will participate in Becoming YU, a program designed to support students in:
- creating meaningful goals and objectives;
- recognizing the value of their personal, academic and professional experiences;
- identifying their competencies and skills; and
- articulating their skills and experiences with confidence.
Becoming YU includes regular meetings with your student employment supervisor/coach for reflecting on your progress and getting valuable feedback.
The area of Academic Advising falls under the Office of the Dean portfolio within the Faculty of Liberal Arts & Professional Studies (LA&PS) which is the largest Faculty at York University, with over 90 undergraduate degree and certificate programs and 38 graduate degree programs. Under the direction of the Assistant Director, Advising and coordination of the New Student Success & Academic Advising Coordinator, the Peer Enrolment Assistant will provide support to the Student Academic Advising Services Office through administrative tasks such as facilitating presentations, speaking at various events, working on special projects, leading peer advising sessions and general overall office administration.
Major Areas of Responsibility
- Co-facilitate educational presentations on York University’s enrolment process, general overview of the registration process and how to build a student timetable.
- Introduce students to university rules, advising resources and the value of a liberal arts and professional studies education.
- Assist academic advisors in providing advising to new York University students individually and in groups during day, evening and occasional weekend sessions.
- May be required to be flexible with working hours (occasional evenings and/or weekends required for special events).
- Build a sense of community among the new student cohort (fall, winter, summer).
- Teach students how to effectively use the visual schedule builder and York University’s course registration system.
- Assist and support students as they plan their term class schedule and register for classes, enlisting the aid of academic advisors as necessary.
- Assist students as YU Start Leaders in using the YU Start enrolment system.
- Communicate with academic advisors on a regular basis.
- Conduct online research and best-practices, as needed.
- Attend required training sessions and meetings, unless in direct conflict with academic activities (i.e. exams). Inform supervisors of any conflicts well in advance if attendance is not possible.
- Stay in regular contact with supervisor and meet regularly to keep all parties informed.
- Complete other duties as assigned.
- Participate in Recruitment and Outreach events.
This position reports directly to the Assistant Director, Advising and works in cooperation with the Senior Director, Student Success & Retention and the Advising Office team in the Faculty of LA&PS.
Qualifications:
Education & Experience:
- Current undergraduate York student (we encourage applicants from diverse programs of study)
- Experience and familiarity with York (Keele) campus life
- Previous experience in an office environment an asset
- Previous experience with peer advising an asset
Skills and Qualifications:
- Excellent communication skills: professional email/phone correspondence
- Experience working effectively with people from a variety of backgrounds/cultures
- Excellent computer skills (word processing, email, database management, spreadsheets)
- Interest and experience in advising
- Demonstrated initiative and an eagerness to learn
- Demonstrated organizational and time management skills
- Ability and willingness to work both independently and as part of a team
- Approachable, knowledgeable and open to learning about themselves and others.
Required Application Documents: Cover Letter, Resume