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Student Advisory Committee

Version 1, August 2024 

Preamble 

The Student Advisory Committee for the York University School of Medicine is being established to provide advise, guidance and support to the development of the new medical school and a proposed Bachelor of Health  (BIPH) program.  This committee will provide its’ feedback  to the following individuals: Dean of Record/Institutional Lead for the School; Faculty Lead, Curriculum and Accreditation;  Advisor, Curriculum and Accreditation; Advisor, Undergraduate Medical Education (UGME) Curriculum and Operations; Advisor, Research; and the Co-Chair of the BIPH working group or delegate . 

Vision of the School 

York University’s School of Medicine will prepare the next generation of talented frontline primary care doctors — who represent the diversity of the communities in which they live — to not only thrive in a new, interprofessional, team-based health care environment but to continue to adapt to evolving patient, community and health system needs.  

Purpose 

The Student Advisory  Committee for the School is being established to provide advice, guidance and support to multiple aspects of the new medical school including admissions, curriculum, assessment, student supports and other aspects of the new medical school that will evolve over time as well as the proposed BIPH program. Students participating on the Student Advisory Committee will also be asked to participate in the development of the Committee on Accreditation of Canadian Medical Schools documents including the Data Collection Instrument (DCI) and Medical School Self-Study (MSS). 

Term 

The Terms of Reference is effective from October 1, 2024 and will continue until October 1, 2025, after which they will be reviewed and revised, as appropriate. 

Membership 

Full Members: 

  • Advisor, Student Affairs (Co-Chair) 
  • Student representative (Co-Chair); to be determined by the committee 
  • Two (2) senior York University Undergraduate students 
  • Two (2) current York University Graduate students 
  • Four (4) Undergraduate medical students from the Canadian Federation of Medical Students 
  • One (1) Undergraduate medical student from the Indigenous Physicians Association of Canada who is in an Ontario Faculty of Medicine 
  • One (1) Undergraduate medical student from the Black Physicians Association of Ontario 
  • One (1) Undergraduate medical student from the Canadian Association of Physicians with Disabilities 
  • Four (4) Postgraduate Residents from Resident Doctors of Canada, at least two from a program in Family Medicine in an Ontario Faculty of Medicine 
  • One (1) Postgraduate Resident from the Indigenous Physicians Association of Canada 
  • One (1) Postgraduate Resident from the Black Physicians Association of Ontario 
  • One (1) Postgraduate Resident from the Canadian Association of Physicians with Disabilities 

Ex-officio members: 

  • Faculty Lead, Curriculum and Accreditation 
  • Advisor, Curriculum and Accreditation 
  • Advisor, UGME Curriculum and Operations 
  • Co-Chair of the BIPH working group or delegate 
  • UGME Operations Director 
  • Support staff, as deemed necessary by the Co-Chairs of the committee 

Operations 

  • The Student Advisory Committee will meet monthly or at the call of the Co-Chairs 
  • The meetings will be 90 minutes in duration  
  • Quorum will be 50% plus one of the committee members 
  • The term of the representatives is one year  
  • Meeting minutes reflecting the activity of the committee shall be recorded 
  • Committee members are expected to attend meetings or, if unable to do so, send advance notice of their absence. 
  • When one Co-Chair is not present, the other Co-Chair will chair the committee. 
  • Key parties of interest, such as advisors internal or external to York University, will be invited to attend on an as-needed basis 
  • The Student Advisory Committee reports to the Dean of Record/Institutional Lead for The School and to the Community Relations & Accountability Committee. 

Committee Member Expectations 

  • Attend at least 75% of the meetings 
  • Prepare for meetings in advance 
  • Complete assigned tasks in a timely manner 
  • Participate in development of CACMS accreditation documents including the DCI and the MSS 
  • Solicit collegial input, as appropriate 

Roles and Responsibilities  

  • To provide constructive feedback on a variety of aspects of the new School including 
  • Curriculum 
  • Assessment 
  • Admissions 
  • Student support 
  • To provide feedback on policies and procedures which address student issues 
  • To gather feedback and information from other undergraduate and postgraduate/graduate students, as requested by the co-chairs on topics related to the development of the School 
  • To participate in the development and provide feedback on the CACMS accreditation documents including the DCI and MSS 
  • To provide feedback on the proposed BIPH program 
  • To make suggestions of student representatives on various committees