Purchases between $25K and $50K require a greater level of scrutiny to ensure that the University obtains fair market value. To purchase goods valued between $25K and $50K follow the steps below.
Tip: check if you can purchase from a Vendor of Record. You may be able to access better pricing and terms, and will be exempt from the requirement to solicit three quotes. Please be advised that purchases from Vendors of Record are exempt from BOBIA regulations.
As of March 11, 2024, all new purchasing requisitions will need to be submitted through Sm@rtBuy, as paper/PDF requests emailed to purchase@yorku.ca will no longer be accepted. More information on the Purchase Requisition to Purchase Order process can be found here.
1. TYPE OF PURCHASE
2. PURCHASING PROCESS
A copy of the Purchase Order will be available through Sm@rtBuy.
More information about Purchase Orders can be found here.
Procurement Services will ask the vendor if they would like to be paid by direct deposit and support the vendor to complete an Application for Vendor Direct Deposit Banking Form.
3. AFTER RECEIPT OF GOODS
Three steps are required after receipt of goods:
- Complete a receipt in SmartBuy to acknowledge receipt of goods and services. More information about the receiving of goods and services, including the process for requesting partial payment can be found here.
- For payment to a vendor outside Canada or the United States, please complete a Wire Draft to Foreign Countries form.
- If the vendor has submitted the invoice to you, please forward to Accounts Payable at vendorinvoices@yorku.ca.
A reminder that all payments for purchases without POs should follow the non-PO purchase process.