Service Provider Questionnaire

This questionnaire will help you to determine if a selected Service Provider should be classified as a Contractor (including an Independent Contractor), Consultant or Employee. York employees are required to complete the SPQ if they are purchasing services from a Service Provider that is Self-employed or a Sole Proprietor and the Service Provider is not already set up in York systems as a ‘Contractor’ or ‘Consultant’. The classification of Service Providers will ensure, among other things, that: 1. York comply with Canada Revenue Agency Rule RC4110-20e “Employee or Self Employed”; and 2. Service Providers receive appropriate entitlements and insurance. Please answer all questions until you reach the end of the questionnaire. In most cases the questionnaire should take less than five (5) minutes to complete.

Based on your responses to the questions the Service Provider is classified as an 'Employee'. 'Employees' must be paid through York Payroll. Please enter the Service Provider information requested below, select 'next' and then 'submit' as evidence that you have completed this survey. You will receive further instructions on how to purchase in a confirmation email. If you do not agree with the outcome of this assessment or would like a confirmatory review by Accounts Payable prior to purchasing, please forward your confirmation email (once received) to Accounts Payable (acctypay@yorku.ca) and note if you (1) ‘do not agree with the assessment’ or (2) ‘would like a confirmatory review from Accounts Payable’.

Based on your responses to the questions the Service Provider is classified as an 'Employee'. 'Employees' must be paid through York Payroll. Please enter the Service Provider information requested below, select 'next' and then 'submit' as evidence that you have completed this survey. You will receive further instructions on how to proceed in a confirmation email. If you do not agree with the outcome of this assessment or would like a confirmatory review by Accounts Payable prior to hiring, please forward your confirmation email (once received) to Accounts Payable (acctpay@yorku.ca) and note if you (1) ‘do not agree with the assessment’ or (2) ‘would like a confirmatory review from Accounts Payable’.

As the Service Provider is a Corporation, Partnership or Limited Company it has been classified as a Contractor. Please enter the Service Provider information requested below, select 'next' and then 'submit' as evidence that you have completed this survey. Payment should be made through York Accounts Payable, you will receive a link to purchasing instructions in a confirmation email.

Please complete the “Factor” test by selecting if the Service Provider is closer to an Independent Contractor or Employee for each test. The six factors align with the six “Factors to consider” included in the Canada Revenue Agency Rule RC4110-20e “Employee or Self Employed”. Select the response that best matches the service and Service Provider.

Based on your responses to the questions the Service Provider is classified as an Independent Contractor (Self-employed or Sole Proprietor). As the Service Provider has been classified as an Independent Contractor, the Service Provider will need to declare that there are no conflict of interest. The declaration and your responses need to be reviewed by Accounts Payable before you proceed. Please complete the form below and select 'next' and then 'submit'. You will receive an email confirmation with instructions to forward the confirmation to the Service Provider with directions for the Service Provider to declare that (1) the intention is to enter into a contract for service, (2) the key facts resulting from the assessment are true and accurate, and (3) there are no conflicts of interest.

Based on your responses to the questions the Service Provider is classified as an 'Employee'. 'Employees' must be paid through York Payroll. Please enter the Service Provider information requested below, select 'next' and then 'submit' as evidence that you have completed this survey. You will receive further instructions on how to purchase in a confirmation email. If you do not agree with the outcome of this assessment or would like a confirmatory review by Accounts Payable prior to purchasing, please forward your confirmation email (once received) to Accounts Payable (acctpay@yorku.ca) and note if you (1) ‘do not agree with the assessment’ or (2) ‘would like a confirmatory review from Accounts Payable’.

THANK YOU for completing the Service Provider Questionnaire. You will receive a confirmation email summarizing (1) the information you have entered; (2) the SPQ Outcome; and (3) instructions for how to proceed. Accounts Payable will also receive a copy of the Questionnaire. If the SPQ outcome was Independent Contractor you will need to forward the confirmation email to the Service Provider and ask them to declare via email that: (1) the intention is to enter into a contract for service, (2) the key facts resulting from the assessment are true and accurate, (3) there is no conflict of interest, and (4) the Service Provider has a valid HST registration number where applicable. Once the declaration is received, please forward the declaration with the SPQ Confirmation to Accounts Payable (acctypay@yorku.ca). You will receive a confirmation of receipt and Accounts Payable will be in contact within five (5) business days with a determination. If you do not agree with the outcome of this assessment or would like a confirmatory review by Accounts Payable prior to purchasing, please forward your confirmation email (once received) to Accounts Payable (acctypay@yorku.ca) and note if you (1) ‘do not agree with the assessment’ or (2) ‘would like a confirmatory review from Accounts Payable’.