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Strategic Procurement Services
Home » Purchase Goods and Services » Purchase Goods or Services valued over $50K

Purchase Goods or Services valued over $50K

Purchases in this category are typically complex and are required to follow a competitive bid process. Competitive bids under $121,200 will be advertised at the discretion of Strategic Procurement Services to maximize the best value for the University. However, acquisitions estimated to cost in excess of $121,200 will be advertised publicly exclusively by Strategic Procurement Services.

To purchase goods or services valued over $50K follow the steps below:

1. BEFORE PURCHASE

Complete and submit a Competitive Bid Request Form. Strategic Procurement Services will contact you within two (2) business days of receiving the Competitive Bid Request Form.

Note: depending on the value of the purchase the bid may need to be posted for between 15 and 25 calendar days.

2. PURCHASE

Note: This step will be guided by Strategic Procurement Services and will be specific to the purchase.

Strategic Procurement Services will work with you to determine the most appropriate procurement approach.

Should a competitive bid be chosen as the best approach, Strategic Procurement Services will follow three steps to complete the purchase:

  1. Determine the most appropriate competitive bid method, advertise the bid for a minimum of 15 days and collects submissions from vendors (consistent with legislative requirements).
  2. Work with the purchaser to jointly evaluate responses and determine if an award is appropriate. Strategic Procurement Services will then award the contract to most appropriate bidder.
  3. Generate and issue a Purchase Order to the vendor.

Strategic Procurement Services will ask the vendor if they would like to be paid by direct deposit and support the vendor to complete an Application for Vendor Direct Deposit Banking Form.

3. AFTER RECEIPT OF GOODS OR SERVICES

Note: This step will be guided by Strategic Procurement Services and will be specific to the purchase.

Strategic Procurement Services will guide the receipt of goods or services and work with Accounts Payable to ensure that invoices are paid.

Learn more about purchasing Goods or Services valued over $50K