Project Description – Approach/Methodology/Objectives (5,300 words)

1. Please provide a lay summary of the research question, objectives, approach, relationship to the central goals of Connected Minds, and expected outcomes/impact of the proposed project. This summary may be used for public communications and thus should be targeted to the layperson. (300 words max).
2. Describe the proposed research approach/methodology. (5,000 words max)
   • Please use the following headings in your description. Headings will not be counted towards the word count.
     • Research Question: Clearly state the research question being proposed;
     • Rationale and Objectives: Clearly state the rationale for the proposed research, and the objectives of the project;
     • Project Design: Describe the design of the research project and how the research is interdisciplinary, including how the proposed research is novel and/or innovative;
     • Long Term Research Efforts: Describe how the project will support long term research efforts, including prioritizing sustainable co-creation with the end users.

Project Milestones (Text (300 words) and/or Upload)

1. Provide realistic milestones that are achievable during year-1, year-2, and year-3. Charts and graphs may be uploaded under the appendices section.

Co-Creation & Knowledge Mobilization Aspects (750 words)

1. Describe the co-creation approach and results from the project planning stage (prior to submission of this grant) and how co-creation and reciprocity will continue to be part of the proposed project. (500 words max)
2. Describe the knowledge mobilization aspects of the project detailing how you intend to disseminate and apply the findings from your research to ensure that relevant end users and the broader community have access to it. (250 words max)

Description of the Research Team and the Partnership(s) (1,000 words)

1. Describe the skills/experience and interdisciplinarity of the proposed project team.
2. Describe how the individual investigators, partners, and collaborators will support and contribute to the research, including expertise, resources, staff, and trainees.
3. Describe how the research builds on established partnerships or establishes new partnerships.
4. Describe active efforts to increase equity, diversity and inclusion of underrepresented groups (Indigenous Peoples; African, Caribbean, and Black individuals; racialized individuals; persons with disabilities; women and 2SLGBTQIA+) in the research ecosystem in the creation of the research team and partnerships, and how tokensim will be prevented within the team composition.

Impact and Return on Investment (750 words)

1. Please explicitly discuss how the proposal will help achieve Connected Minds’ long term goals. (500 words max)
   • Understand how the interplay of humans and intelligent technologies produces unexpected, emergent properties at the community/whole society levels;
   • Predict how new technologies will disrupt the techno-social collective;
   • Use these predictions to drive new research and technology development.
2. Explain how this work will lead to subsequent external funding and indicate the potential source(s). (250 words max)

Budget & Budget Justification (1,000 words)

Budget & Budget Justification – Please complete the budget template provided for each of the three years of the grant for both the awarded funds and partner contributions (cash or in-kind). These may include research trainee support, research equipment and materials, space, and other expenses. If the project includes both York and Queen’s investigators, break this down into two separate budgets (total maximum $1,500,000). Present a clear rationale for the proposed expenditures.

In situations where members of the research team have a grant that has either been awarded or is being applied for from another funding organization that has overlapping objectives and outcomes to the current proposed project, you will be required to include the details of the other source of support in the proposed budget. In this case, the budget should include information on the specifics of what each funder is covering and demonstrates clearly that there is no overlap of funding for specific expenses, i.e., a double ask. If other funding is received for the same project after the success of the current Connected Minds Team grant, a revised budget must be submitted detailing how each funding source contributes to the research project.

Please note that:

• Personnel funding levels should be consistent with the applicant’s institutional minimum and maximum limits for research staff and trainees; trainee stipend amounts should be consistent with the higher of either the applicant’s institutional minimums or minimums recommended by Tri-Council Policy;
• Proposed expenditures should be consistent with CFREF’s guidelines on eligible expenditures;
• Indirect costs are ineligible for this program;
• For any questions related to the eligibility of research costs, please contact ConnectedMindsInfo@yorku.ca.

Equity & Diversity Considerations (1,000 words)

EDI are embedded as foundational principles in the CFREF objectives, expected outcomes, and reporting requirements. The Tri-Agency Institutional Program Secretariat expect that CFREF-funded initiatives will demonstrate exceptional leadership in contributing to transforming their research disciplines and Canada’s research ecosystem to help it become equitable, diverse, and inclusive.

Explain how EDI principles and best practices are and will be applied in the development and ongoing work of the project’s research design, implementation, and impact by answering the following:

1. Are sex (biological) considerations addressed in this study proposal? Please explain how or why not. (200 words)
2. Are gender (socio-cultural) considerations addressed in this study proposal? Please explain how or why not. (200 words)
3. Are diversity considerations (e.g., Racialization, Indigeneity, 2SLGBTQIA+, Poverty, Disabilities) addressed in this study proposal? Please explain how or why not. (200 words)
4. Please explain how this research impacts underrepresented (Indigenous Peoples; African, Caribbean, and Black individuals; racialized individuals; persons with disabilities; women and 2SLGBTQIA+) groups and how the research will address such impacts. (200 words)
5. Please outline the proposal’s major EDI objectives and explain how they will impact communities involved in the project and contribute to cultural change in research and/or creation fields. (200 words max)

Indigenous Assessment (500 words)

All projects that engage with Indigenous Peoples, Lands, and Territories must also consider the Challenge, that is, the aim and importance of the endeavor, the feasibility of the plan in working with Indigenous Peoples and communities, and the Capability, how does the team demonstrate expertise to succeed. These details can and should be incorporated throughout the entire application, where applicable, but any other details may be included in this section.

Challenge: The aim and importance of the endeavor. How does the proposal address and place emphasis on lived experience, both written and oral forms of knowledge. How are theoretical frameworks and methodologies understood in relation to Indigenous Knowledges and taken into account through all aspects of the project. How is community involvement happening throughout the life of the project especially in data interpretation and outputs. What training opportunities are offered for community and Indigenous trainees (for many community members who may not be enrolled in a postsecondary academic program, the opportunity to receive training can contribute to their career development as well as to community building).

Feasibility: The plan to achieve excellence. The research should address the needs of each community and partner, if applicable, and demonstrate how the research meets their identified needs (this could include community needs within the budget requirements to ensure adequate community support in the project). The application should demonstrate how outputs will be made available to, and potentially used by, Indigenous Peoples and other stakeholders, with community benefits configured into the research outputs. Has the availability and nature of organizational or administrative infrastructure for community partners been considered. How will the team ensure expectations about the management and governance of the coproduction and outputs of knowledge and related support, during and beyond the award.

Capability: the expertise of the proposed team to succeed: What training and experiences do non-Indigenous members of the research team have in relation to Indigenous research. The relevant experience of Indigenous scholars should account for the life/knowledge journey of individuals.

Social Impact Assessment (2,500 words)

Given the complex, interdisciplinary and techno-social focus of the Connected Minds program, the Connected Minds Social Impact Assessment Guidelines were developed to emphasize that researchers and prospective researchers are further required to think about their research, their technologies and the proposed uses of those technologies through the lenses of social responsibility, harm avoidance, equity and inclusivity.

Socially responsible research prioritizes ethical principles and values throughout the development and implementation of new programs, processes, technologies, and ways of knowing and doing. It is research that takes into account the potential impact(s) on individuals, communities and society/societies as a whole, while aligning with human values, respecting both individual and collective human rights, and contributing to a sustainable and inclusive future.

Researchers (both funded and prospective) must be able to demonstrate to the program and its reviewers that they have considered and adequately addressed the following considerations in their proposals/reviews:

1. Social Responsibility: Clearly articulate how your research will be conducted in a socially responsible manner. Explain the measures you will take to ensure that the research process and outcomes contribute positively to societal well-being. If appropriate, apply generally agreed-upon risk assessment tools to identify and mitigate potential harms associated with your research. Clearly outline the steps you will take to monitor and address risks, with a focus on minimizing adverse impacts on impacted communities. (500 words)

2. Consideration of Diverse Perspectives: Clearly demonstrate how your research accounts for the needs and perspectives of diverse populations. Provide details on how you plan to prevent biases and ensure inclusivity across socioeconomic status, race, gender, and other equity-deserving identity characteristics. (500 words)

3. Environmental Impact Assessment: Please describe how the proposal integrates considerations for environmentally sustainable technologies. Proposals with potential environmental ramifications should explicitly showcase the prediction, analysis, and mitigation measures employed to ensure any adverse effects are identified and addressed to prevent harm. (500 words)

4. Building Trust and Public Acceptance: Demonstrate how your research approach is designed to build trust and gain public acceptance. Highlight specific strategies to engage with the public (including users and/or patients, as applicable), address concerns, and maintain transparency throughout the research lifecycle. (500 words)

5. Acknowledgment of Intellectual Property and Considerations for Traditional Knowledges: Clearly acknowledge and outline how your research and any technologies developed respect the intellectual property of individuals or entities who hold rights to them. Identify and specify the types of intellectual property involved, such as patents, copyright, trademarks, and trade secrets. Identify the data governance framework that will be applied to this research. If applicable, address Indigenous intellectual property rights as outlined in the United Nations Declaration on the Rights of Indigenous Peoples (2017). Emphasize how your research respects Indigenous rights to the protection of traditional knowledge, cultural heritage, and customs. (500 words)

Appendices (any uploaded form should have a font of Arial 11, or equivalent, and be in pdf form)

1. Signature page – Please upload one PDF document with the signatures (digital or scanned) from the Principal Investigator, all Co-Investigators, Collaborators, and Partners and must include the following statement “I agree to collaborate on the proposed project as outlined in this application. I have contributed to its development and have reviewed the final draft prior to submission”.
2. Tables, Figures, Project Timeline (optional, 5 pages max) – Five additional pages may be included for tables/figures. Please note that any additional pages beyond five may be deleted prior to review.
3. Curriculum Vitae – Please provide a current CV for the PI and all Co-PIs/collaborators working on the project (any CV format acceptable). Note: a standard resume is acceptable for any community based/non-academic Co-PIs.
4. References (5 page max) – Five additional pages may be included in the appendix for references.