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Research & Innovation

Grants & Applications

Home » Faculty Resources & Research Support » Research Services » Grants & Applications

As part of the Office of Research Services, we provide support to York researchers applying for external research funding, from application review to submission, among other grant-related services.

We also support to internal review committees including:

  • The Mariano Elia Fund
  • SSHRC Explore, SSHRC Exchange - KMb and SSHRC Exchange – Conference Grants
  • York Incentive and York Indigenous Incentive Grants
  • Specific Research Grants
  • Internal selection for JP Bickell Foundation, France-Canada Research Fund, among others
A research student.

The application process for research funding begins with a funding opportunity. Select external funding opportunities and internal opportunities administered by ORS are posted on the Research section of the YULink site. Faculty research offices can assist researchers seeking funding opportunities. 

For VPRI funding opportunities and awards, click here.

Proposal development is the responsibility of the individual researcher or research team, working with Faculty-based research support staff. 

ORS Grants & Applications can also assist by:

  • Providing advice regarding the required guidelines and instructions
  • Reviewing applications for compliance with agency’s instructions, university policies, eligibility and selection criteria, and recommending adjustments
  • Providing advice on proposal budget development
  • Providing technical assistance with electronic forms
  • Providing Letters of Support when required by the funder (Letter of Support form is available on YULink)
  • Providing access to successful applications from previous competitions

PLEASE NOTE: In order for ORS to have sufficient time to provide a full administrative review of the proposal, the application and other documentation must be submitted to ORS at least 10 working days prior to the funder's deadline.

All proposals by York researchers for external funding of research projects must be processed through the ORS before being submitted to a funding sponsor association or granting agency. This applies to all external research applications regardless of the role of the York researcher (principal investigator, co-applicant, collaborator, etc.). Please note the Signature Policy Memo which outlines the deadlines for submission to ORS in order to obtain a signature based on the type of application.

The York researcher must also obtain approval of the application from his/her Department Chair (if applicable) and the Faculty Dean by completing an ORS Checklist (pdf) or ORS Checklist (DocuSign) and obtaining the required signatures. The Chair’s and Dean’s approval are required to assure that the researcher has the necessary time and that adequate facilities and resources are or will be made available to the researcher to undertake the research project, if successful.

The institutional signature (ORS Assistant Vice-President, Research Strategy & Impact or delegate) on funding applications certifies that:

  • The York researcher is affiliated with the institution
  • The York researcher has the necessary time and facilities to carry out the research
  • The York researcher is willing to administer any grant received according to the policies of the agency and the university
  • The institution will arrange to release funds to the successful candidate once all necessary certification requirements and conditions have been met

A complete copy of the application, together with a completed and fully signed ORS Checklist, is submitted to the ORS by e-mail to researchapps@yorku.ca for review and for signature by the Assistant Vice-President, Research Strategy & Impact (or delegate).   

Any agreed upon York University cash or in-kind commitments must be confirmed in writing (on the ORS Checklist or by e-mail) by the source (i.e., Vice-President, Dean/Principal, Department Chair, Research Centre or Institute Director, etc).

Please note that some competitions have limits on the number of applications that an institution can submit and in those cases, an internal adjudication process is required. Please contact ORS at research@yorku.ca if you are interested in applying to a funding call that has limits on how many applications can be submitted.

Results of all submissions are usually sent to the ORS by the granting agency or association. ORS then communicates the results to the applicants.

For tri-council awards, the funder notifies Research Accounting directly of the award details. 

For most other funders, ORS informs Research Accounting of the award and a cost centre is set up by Research Accounting who requires authorization from the ORS. 

Should a notice regarding the decision of a grant application go directly to the researcher, a copy must be sent to the ORS as soon as possible to ensure timely access to the funds.

ORS Grants & Applications can assist with the transfer of tri-council funds, both for York researchers who are the principal investigators on a tri-council grant and who want to transfer funds to their co-applicants at other institutions and for York researchers who are co-applicants on tri-council grants held by their colleagues at other institutions who will be receiving transfers of funds.

For newly hired faculty at York who hold tri-council grants at their previous institution, ORS Grants & Applications can assist with transferring those grants to York. 

For more information about transfers and the requirements for SSHRC, NSERC and CIHR grants, please visit the Resource section on YULink.

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