Tabling is a great opportunity for Student Organization and University Departments to promote their events and services, increase club membership, advance advocacy initiatives, host fundraisers, and more.
Please navigate tabs to see campus specific details.
Tabling is available to Recognized Student Organizations (Clubs & Governments), University Departments, and group projects required for academic courses.
Available Locations:
- Vari Hall Rotunda
- Vari Link
- Central Square
- Upper & Lower Bear Bit (Reserved for Cultural or larger tabling events)
Tabling is available to Recognized Student Organizations (Clubs & Governments), University Departments, and group projects required for academic courses.
FALL: September 9th – November 30th
- Monday: 10-4
- Tuesday: 10-4
- Wednesday: 10-4
- Thursday: 10-4
- Friday: 10-4
WINTER: January 15th – March 29th
- Monday: 10-4
- Tuesday: 10-4
- Wednesday: 10-4
- Thursday: 10-4
- Friday: 10-4
SUMMER: May 20th – July 31st
- Monday: 11:30-2:30
- Tuesday 11:30-2:30
- Wednesday: 11:30-2:30
- Thursday: 11:30-2:30
- Friday: N/A
Groups may choose to table from the following tabling time slots (Fall/Winter only):
10am-1pm
1pm-4pm
10am-4pm
SCLD cannot accommodate alternative tabling times, and groups that are tabling are required to table for the duration of their allocated time.
SCLD reserves the right to reserve dedicated tabling space during the few first weeks of the Fall and Winter semester to host activities to help promote various categories of clubs to students.
Pick up: 144A Central Square @ 10AM & 1PM
Return: 144A Central Square @ 1PM & 4PM
Tables and chairs must be picked up from 144A Central Square (next to Scott Religious Centre) and carried to the designated location by the Student Organization representative or table staff. Tables can be picked up at 10AM or 1PM (based on your approved time). SCLD cannot accommodate late or alternative pick up times.
All tables and chairs must be returned to 144A Central Square (next to Scott Religious Centre) at either 1PM or 4PM (based on your approved time) SCLD cannot accommodate late or alternative return times.
Groups must place the table inside the room and sign-off with an SCLD staff member at the end of every tabling shift. Groups failing to return their tables and chairs may be denied future use of space.
Tables are not to be left unattended at any time.
SCLD Tabling Guidelines & Instructions
1. Table Reservation & Setup
- Reservation Details: SCLD provides one table and two chairs per tabling location reserved.
- Pickup Location: Collect your table and chairs from the 144A Central Square.
- Setup Location: Tabling must be positioned in approved locations only. Tables may not block access to hallways, elevators, vending machines, service delivery points (e.g., Lost & Found). Please see tabling map for approved locations.
- Supervision Requirement: Tables must not be left unattended at any time.
2. Tabling Time Slots
- Available Time Slots (Fall/Winter Only):
- 10:00 AM – 1:00 PM
- 1:00 PM – 4:00 PM
- 10:00 AM – 4:00 PM
- Time Slot Policy: SCLD cannot accommodate alternative tabling times. Groups are required to table for the entire duration of their allocated time.
3. Appropriate Use of Tabling Space
- Purpose: Use tables solely for information dissemination, club promotion, membership recruitment, and fundraising.
- Sound Restrictions: Sound amplification, including musical instruments, is not permitted during regular tabling hours.
- Respect for Surroundings:
- Be considerate of the proximity to the Library, walkways, classrooms, and other tabling groups.
- Maintain a peaceful and respectful atmosphere at all times.
- Offensive or controversial content may be restricted by York University to protect others’ right not to engage with it.
- Tabling activities must not obstruct or interfere with the activities of other groups.
4. Returning Equipment & Cleanliness
- Return Procedure: Return tables and chairs to 144A Central Square (next to Scott Religious Centre) by the specified time.
- Sign-Off Requirement: After each tabling shift, place the table inside the storage room and sign off with an SCLD staff member.
- Maintaining Cleanliness: Ensure your tabling area is clean and orderly. Use hooks, magnets, or string for displays; avoid using adhesive tape on walls or windows.
5. Rules & Restrictions
- Table Relocation: Do not move your table location once approved without SCLD’s permission.
- Booking for Your Group Only: Reservations are not permitted to book space on behalf of other student organizations, campus departments, or external organizations.
- Compliance with University Policies: Follow all University policies related to food, alcohol, smoking, fire, and safety.
- Popcorn & Cotton Candy Machine Usage: Popcorn and Cotton Candy making machine are only permitted in Central Square tabling locations. This is to ensure that there is no smoke detector within 30 meters in any direction. All machines must be a CSA approved commercial appliance. The machine’s exhaust filtering component must be thoroughly cleansed before use. Placement is preferably nearby an HVAC supply air outlet and should avoid the return air inlet.
6. Cancellations & Violations
- Cancellation Policy: Provide at least 24 hours’ notice for cancellations. Failure to do so may result in the loss of future tabling privileges.
- Consequences for Violations: Violations such as late return of equipment, table abandonment, or rule breaches will be recorded and may result in suspension of tabling privileges.
7. SCLD Reserved Tabling Space
- Dedicated Tabling Space: SCLD reserves the right to reserve specific tabling spaces during the first few weeks of the Fall and Winter semesters. These spaces will be used to host activities that promote various categories of clubs to students.
8. Updates to Guidelines
- Guideline Changes: These guidelines are subject to change. Stay informed about any updates from SCLD.
Please navigate tabs to see campus specific details.
Please navigate tabs to see campus specific details.
Tabling requests will only be processed for dates with 14 days of the request. Requests for tabling during the exam periods as well as on official study days will not be processed. For large scale tabling events, please submit a TUUS application.
