Governance & Policies
IT Governance Bodies
Our governing bodies provide the strategic direction that keeps us on course. They set priorities, oversee compliance, and make decisions that drive innovation and growth. Through their guidance, we’re leading York into a future where technology empowers every part of our community.
IPPM
The IPPM committee assesses IT project needs, financials, and risks to ensure smart investments. They approve annual and 5-year IT roadmaps, review new proposals, adjust priorities as needed, and monitor active projects.
Committee Members
- AVP Budgets & Asset Management
- Chief Information Officer
- VP Finance & Administration
- Provost & Vice-President Academic or designate
- VP Equity, People and Culture or designate
- VP Research and Innovation or designate
- Vice-Provost Students
- University Registrar
- AVP Institutional Planning & Chief Data Officer
- Vice Provost Teaching & Learning
Support
- Enterprise Architecture, IT Project and Portfolio Support: Director, Operational Excellence & Institutional Applications
- Enterprise Architecture: Senior Program Director, Architecture & Systems Transformation, SSRP
IT Council
The IT Council oversees the university’s IT strategy, ensuring it aligns with institutional goals. It reviews IT policies, services, and initiatives, prioritizes investments, and maintains enterprise architecture standards.
Members
- CIO (Chair)
- Faculty IT Directors
- Unit IT Directors
- UIT Executive
IT Council
The IT Council oversees the university’s IT strategy, ensuring it aligns with institutional goals. It reviews IT policies, services, and initiatives, prioritizes investments, and maintains enterprise architecture standards.
Members
- CIO (Chair)
- Faculty IT Directors
- Unit IT Directors
- UIT Executive
IT Architecture Committee
The IT Architecture Committee drives enhanced decision-making by promoting technology standards, optimizing investments, and reducing risks. They establish clear principles to manage complexity and ensure adherence to governance while streamlining projects and infrastructure across the university.
IT Policies
Our policies are our blueprint for secure, efficient, and innovative IT at York. They protect sensitive data, guide our technology use, and ensure every action we take supports the university’s goals. By following them, we keep our community safe and our systems running smoothly.
Information Security Policies
Computing Facilities Policies
Use of Electronic Mail (E-mail)
Account Management Policy
Network Security and Management
Committee Members
- Chief Information Officer
- VP Finance & Administration
- Provost & Vice-President Academic or designate
- VP Equity, People and Culture or designate
- VP Research and Innovation or designate
- Vice-Provost Students
- University Registrar
- AVP Institutional Planning & Chief Data Officer
- Vice Provost Teaching & Learning
- AVP Budgets & Asset Management
Support
- Enterprise Architecture, IT Project and Portfolio Support: Director, Operational Excellence & Institutional Applications
- Enterprise Architecture: Senior Program Director, Architecture & Systems Transformation, SSRP
| IPPM Meeting Date |
Final Submission Date |
| September 27th, 10:30-11:50 AM |
September 9, 2024 |
| October 22nd, 2:00-3:20 PM |
October 7, 2024 |
| November 22nd, 10:00-11:20 AM |
November 4, 2024 |
| December 19th, 10:30-11:50 AM |
December 2, 2024 |
- Co-Chair, Vice-Provost Teaching & Learning
- Co-Chair, Chief Information Officer
- Associate Vice-President Research
- Dean of Libraries
- Vice-Provost & Dean Graduate Studies
- Assistant Vice-President, Human Resources
- Director, Centre for AI & Society
- Assistant Vice-President, Institutional Planning & Chief Data Officer
- Director, IT Innovations & Academic Technologies
- Academic Integrity Specialist, Office of the Vice-Provost Academic
- Program Manager, Student Success Initiatives
- Chief Information Security Officer (CISO)
- Counsel, Office of the Counsel
- Educational Developer & Generative AI Lead
- Chief of Staff, Office of the President
- Indigenous Council Representative
The following policies explain how authorized users at York University should use the university’s computing and technology resources—mandating responsible, ethical, and lawful use of equipment and software.
Misuse can lead to losing access and facing further disciplinary or legal action.
The Use of Electronic Mail (E-mail) policy helps ensure York University’s email systems are used effectively and responsibly. They protect users and the university by outlining proper use, providing security, and detailing the consequences of misuse.
Misuse can lead to losing access and facing further disciplinary or legal action.
The Account Management policy explains how authorized users at York University should manage their accounts, mandating the responsible, ethical, and lawful use of university credentials and access rights.
Misuse can lead to losing access and facing further disciplinary or legal action.
The Network Security and Management policy explains how authorized users at York University should use and manage the university’s network infrastructure—mandating responsible, ethical, and lawful use of network resources and services.
Misuse can lead to losing access and facing further disciplinary or legal action.
The following policies outline how authorized users at York University should develop, implement, and use artificial intelligence technologies—mandating responsible, ethical, and lawful use of AI resources and practices prioritizing privacy, transparency, and fairness.
Misuse can lead to losing access and facing further disciplinary or legal action.
Initiatives
Learn what we’re working on and how it benefits everyone at York.
